Calendar Auto-Start

Everpaper can watch your calendar so you never miss the start of a meeting. When an upcoming event matches your rules, Everpaper either drops a quiet reminder or opens a short, cancellable countdown and starts recording for you.

Nothing happens until you grant calendar access. The Calendar behavior setting controls reminders and auto-start; see What Everpaper keeps from your calendar for the one thing that happens whatever the setting.

Connect a calendar#

Open Settings → Meetings and scroll to Calendar, or click Connect Calendar in the Upcoming card on the Meetings page.

1. Click Grant Calendar Access. macOS asks once for full calendar access, the only level that lets an app read events; Everpaper only reads them.
2. The rest of the calendar settings appear. Choose a Calendar behavior.

Your events stay on your Mac, and Everpaper never uploads them. Everpaper keeps no copy of your calendar.

Choose a behavior#

Set Calendar behavior to one of three modes:

• Off: no reminders and no countdowns. This is the default.
• Notify before meetings: a quiet note slips in before each meeting begins. Nothing records on its own.
• Start recording automatically: Everpaper gives you five seconds to cancel, then starts recording.

When you pick a mode other than Off, Everpaper asks for notification permission so reminders can appear. If notifications are turned off in System Settings, Everpaper shows a warning with a shortcut to fix it.

Start prompt#

Under Start prompt, choose when the notification arrives:

• When it begins
• 1 minute early
• 5 minutes early (default)
• 10 minutes early

Each reminder fires once per meeting. If your Mac is asleep or busy at the exact moment, Everpaper still catches the reminder for a short window afterward so a late tick won't make you miss it.

The notification looks like Weekly sync starts in 5 minutes, with the call service underneath when the event has a call link. It arrives in both Notify before meetings and Start recording automatically. With Start recording automatically, the countdown appears at the meeting's start time, whatever you choose here.

Meeting eligibility#

Not every calendar entry is a meeting. Under Meeting eligibility, choose how much an event needs before it counts:

• Events with a call link (default): a recognized link from Zoom, Google Meet, Microsoft Teams, Webex, Around or Whereby, or another link that looks like a call.
• Events with guests: at least one other person invited.
• Every event: every timed event.

The stricter choices skip personal blocks and solo focus time. All-day events and meetings you've declined are always skipped, whatever you choose.

If you have several calendars, expand Calendars to exclude specific ones: a personal calendar, say, while keeping your work calendar. New calendars are included by default.

The countdown#

In Start recording automatically mode, when a matching meeting begins Everpaper opens a small countdown in the top-right corner. It shows the meeting title, the service name, and the attendee count, and counts down for 5 seconds.

• Do nothing, and recording starts when the countdown ends.
• Click anywhere on the countdown, or its ✕, to cancel. That meeting won't try again.

The countdown has no keyboard shortcuts; use the mouse or trackpad.

The countdown only appears when you're not already recording, and only for meetings you've accepted or tentatively accepted (and your own blocks that have no invitation to answer). Meetings you haven't responded to won't auto-record, since recording an unaccepted meeting would be a surprise. You can still get a reminder for them.

The countdown can only open in the first 30 seconds of the meeting. If your Mac was asleep then, Everpaper won't start recording late, but you'll still get the notification for up to two minutes after the start. If the previous meeting is still being saved, Everpaper keeps trying during those 30 seconds.

Calendar data never stops a recording. If a meeting runs long, Everpaper keeps recording until you stop it yourself.

Where upcoming meetings appear#

With a behavior other than Off, the Upcoming card on the Meetings page lists your next matching meetings for the coming week, and lets you switch When a meeting starts (Off, Notify, Auto-start) and Meeting eligibility without opening Settings. The Next meeting card on Today shows the next one. Click Record now to start a recording named after it.

Changes apply right away#

Any change you make takes effect immediately. Switch back to Off and Everpaper stops watching for upcoming meetings: no reminders, no countdowns, no background timer. Change the start prompt, the eligibility or the excluded calendars and the next reminder or countdown follows the new rules. If a countdown is on screen when you change a setting, it closes.

What Everpaper keeps from your calendar#

Everpaper only reads your calendar. It keeps no copy and never uploads it. Once access is granted, Everpaper also uses your calendar after each recording, whatever the behavior: a meeting that still has its default name takes the title of the event it overlapped, and in a one-to-one call the other speaker can be named from the invite (from the calendar invite on the Speakers tab). Those details travel with the meeting like any title or name you type, for example to an AI provider you set up. To stop all of this, remove Everpaper's access in System Settings → Privacy & Security → Calendars.

To check which events match your rules from Terminal, see Command line.